FGLI Consortium annual Administrator Conference

Host Institution Bid Application

The Annual FGLI Consortium Administrator Conference brings together a community of faculty and administrators to collectively address complex issues impacting FGLI students across higher education. Attendees hear from inspirational speakers, think radically about transformational change, and share knowledge about ways that help ensure FGLI students thrive at highly selective colleges and universities. Administrators and faculty working with, and advocating for, first-generation and/or lower-income college students at highly selective institutions are encouraged to attend.

Bidding Process for Hosting A FUTURE Conference

The FGLI Consortium welcomes bids from all consortium members. Applicants must have attended one of the previous FGLI Consortium Conferences. Host institutions will take primary lead on executing the logistics and theme established in concert with and under the auspices of the FGLI Consortium Executive Committee, as well as the FGLI Consortium Conference Planning Committee. Prior to submitting a bid, each potential host institution must agree to the following commitments, if selected:

Commit to providing at least $50,000 from institutional budget toward the cost of the conference.
Be prepared for and logistically capable of hosting a group of at least 200, with the opportunity for several whole-group meetings.
Be prepared to organize and execute primary logistics for the event (e.g., room reservations, accommodations, “swag” orders, food, parking, printing, technical support, honorarium/travel arrangements for guest speakers).
Commit to having at least three individuals at the home institution help with planning and execution of the conference, including one dedicated to logistics (e.g., space, dining, travel, and signage).
Be prepared to partner with campus marketing/communications teams to highlight the conference.
Have a letter of support from a senior member of institutional leadership team (e.g., President, Provost, or Dean of the College).

Timeline

Bids are due January 17, 2025. Bids will reviewed by the FGLI Consortium Executive Committee and applicants will be notified of a decision by early February. If you would like to discuss your possible bid or ask any questions in advance of the deadline, please email admin@fgliconsortium.org, with your availability to meet over Zoom.

Application

Demographics & Background

Name

First Name

Last Name

Pronouns

Email Address

Title

Institution/Organization

Please describe your current role at your institution in (3-5 sentences). Make sure to include your reporting structure.

If you are collaborating with another individual/unit/school on this application, please include that information here.

Please describe your past involvement with the FGLI Consortium

Institutional Information

From an organizational standpoint, which divisions at your institution are most directly engaged in the work of supporting FGLI students (e.g., by offering programs or services)? (check any that apply)

Academic Affairs

Student Affairs

Provost's Office

Financial Aid

Equity & Inclusion

Other

If you chose "other" above, please include more detail.

Please tell us about TWO initiatives serving FGLI students at your institution. These might be long-standing programs or emerging pilots. (500 words max)

Any other relevant information?

Conference Bid

*Please note that while you may offer ideas about conference themes and sub-streams in this section (and we are interested in hearing your ideas!), final decisions about themes and conference streams will be developed in conversation with the Executive Committee.

What year(s) would you want to be considered for hosting the Annual Conference?

2025

2026

2027

Please describe your interest in hosting the annual FGLI Consortium Administrator Conference (200 words max). What is your larger vision for the conference? What has been most impactful about these conferences in the past? What would you like to add or revise in order to meet the full needs of our participants?

With which campus partners do you plan to collaborate on the planning and logistics of the conference? (For instance, do you have a strong internal catering office? A ‘conferences and events’ planning team?)

Have you been able to confirm the availability of meeting spaces for three days during the week of November 10th or 17th, 2025 (including one for at least 200 people)? If considering for 2026 or 2027, does your campus have suitable meeting spaces?

Please provide a brief overview of the lodging and accommodations available near your institution as well as the travel logistics for arrival and departures.

Additional Required Materials: Please send a letter of institutional support to admin@fgliconsortium.org

As a reminder, the host institution will be expected to contribute $50,000 toward the cost of the conference. Additional conference funding will be provided by the FGLI Consortium. Please include a letter of institutional support from a member of your senior leadership team (e.g. President, Provost) stating your institution’s commitment to this event and the feasibility of the $50,000 contribution.

I understand that my application is not complete until I email my letter of institutional support to admin@fgliconsortium.org