FGLI CONSORTIUM AnnuAL CONFERENCE

Sub-Committee Descriptions

Under the auspices of the FGLI Consortium Executive Committee, the Planning Committee will play a key role in ensuring the Annual Conference is a success. Conference Planning Committee members are required to be members of the FGLI Consortium. In acknowledgement of their work, planning committee members will receive $100 off the cost of conference registration.

The committee includes three sub-committees that work collectively to streamline activities and tasks. Each sub-committee selects a chair who is responsible for leading the charge of the group and updating the FGLI Consortium Executive Committee during monthly conference calls. The three sub-committees are:

  • Conference Logistics & Volunteer Management

  • Proposal Review & Panel Coordination

  • Communications & Social Media

Volunteer Management

The Volunteer Management Sub-Committee is responsible for coordinating volunteers to support conference operations and logistics. The Volunteer Management Sub-Committee will be chaired by an individual from the host institution. Tasks include, but are not limited to, the following:

  • Serving as main point of contact for presentation AV needs and support

  • Establishing volunteer needs.

  • Outlining expectations/task list for each volunteer role

  • Scheduling and executing meetings for volunteers

  • Leading volunteer training 

  • Coordinating volunteer appreciation

Proposal Review

The Proposal Review Sub-Committee is responsible for selecting conference proposals and presentations. This committee will work closely with the Executive Committee of the FGLI Consortium to ensure alignment with the overall goals and mission of the consortium and conference. Tasks include but are not limited to the following:

  • Receiving and organizing proposal submissions

  • Communicating results and feedback to presenters

  • Organizing themes and streams

  • In collaboration with the Executive Committee, determining the scheduled order of presentations and panels

  • Receiving, organizing, and compiling presenters’ bios and abstracts

  • Receiving, organizing, and compiling presenters’ A/V and other support needs (working closely with Volunteer Management Sub-Committee chair to convey to on-site support services)

Communications Sub-Committee

The Communications Sub-Committee is responsible for supporting the Executive Committee in ensuring the brand and tone of the FGLI Consortium Annual Administrator Conference is consistent, clear, and high-quality. This committee also plays a critical role in pushing out important messaging and information to participants before and during the Conference. Tasks include but are not limited to the following:

  • Liaising with all sub-committees to determine communications needs and timelines 

  • Supporting the design of conference materials, including folder agenda, presentation decks, swag, signage, etc.

  • Designing and posting social media stories/posts around important conference news and deadlines leading up to the conference

  • Helping to design a social media kit to distribute to conference speakers and attendees

  • Posting live during the conference